DESIGN AND IMPLEMENTATION OF AN ONLINE JOB PORTAL
(A case study of Nigeria Civil Service Commission Enugu)
ABSTRACT
Web based recruitment portal is a web based application that monitors the recruitment process of any organization online. It has the features that allow the user to apply for job online. When application is sent through the web portal, based on the requirement of the said job description, the portal screens the candidate and determines whether or not the applicant is qualified. If the applicant is not qualified, the portal rejects the application and returns a feedback to the user, else the applicant’s information will be sent to the portal’s database, where the administrator can access notify the applicant of a date of an interview. Thean online job portal is or should be recommended for every organization in their personnel department because it will ease the stress of the personnel managers and as well help them to select the suitable people to suit the position. This web portal will be developed using dream weaver platform and the scripting writing with PHP server technology. The database will be administered using mySQL.
KEY WORDS; Web, Recruitment, Portal, Application, Dream weaver, Database, mySQL, Server.
TABLE OF CONTENT
Cover page
Title page……………………………………………………………i
Certification…………………………………………………………ii
Approval page………………………………………………………iii
Dedication…………………………………………………………..iv
Acknowledgement………………………………………………….v
List of Tables………………………………………………………..vi
List of Figures………………………………………………………vii
Abstract……………………………………………………………..xiii
Chapter One: INTRODUCTION
1.1 Background of the Study…………………………………………1
1.2 Statement of the Problem…………………………………………2
1.2.1 Solution………………………………………………………....2
1.3 Objectives of the Study…………………………………………..2
1.4 Significances of the Study…………………………………………3
1.5 Scope of the Study…………………………………………………3
1.6 Limitations of the Study……………………………………………4
1.7 Definition of Terms/Variables……………………………………..5
Chapter Two: Literature Review
2.1 Overview of Recruitment Process………………………………….7
2.1.1 The Induction Timetable…………………………………………8
2.1.2 The Induction Process……………………………………………11
2.2 Implication of Poor Recruitment by Line Managers………………12
2.3 Overview of Web Portal…………………………………………..13
2.4 History of Web Portal……………………………………………..14
2.5 Types of Web Portal………………………………………………15
2.5.1 Personal Portal………………………………………………….15
2.5.2 Vertical Portal…………………………………………………..16
2.5.3 Regional Web portal……………………………………………16
2.5.4 Vertical Information Portal…………………………………….17
2.5.5 Search Portal……………………………………………………17
2.5.6 Government Web Portal………………………………………..17
2.5.7 Corporate Web Portal…………………………………………..18
2.5.8 Stock Portal…………………………………………………….20
2.5.9 Tender’s Portal…………………………………………………20
2.5.10 Hosted Web Portal……………………………………………21
2.5.11 Domain-Specific Portal………………………………………22
2.5.12 Engineering Portal……………………………………………22
2.6 How Portals Functions and Components……………………….23
2.6.1 Channels…………………………………………………………24
2.6.2 Directory Services……………………………………………....24
2.6.3 Roles……………………………………………………………25
2.6.4 Customization Backend Integration…………………………....25
Chapter Three: Research Methodology and System Analysis
3.1 Research Design………………………………………………….27
3.1.1 Sources of Data…………………………………………………27
3.2 Analysis of the Existing System………………………………….28
3.3 Advantages and Disadvantages of the Existing System………….29
3.3.1 Advantages of the Existing System…………………………….29
3.3.2 Disadvantages of the Existing System………………………….29
3.4 Analysis of the New System………………………………………30
3.4.1 Online Application Form………………………………………..30
3.4.2 Form Validation…………………………………………………30
3.4.3 Database…………………………………………………………31
3.4.4 Job Advert Page…………………………………………………31
3.4.5 How the Site is Run……………………………………………...31
3.5 Advantages and Disadvantages of the New System……………….32
3.5.1 Advantages of the New System…………………………………..32
3.5.2 Disadvantages of the New System………………………………..32
3.6 Justification of the New System…………………………………….33
Chapter Four: Design, Implementation and Testing of the New System
4.1 Object of the Design…………………………………………………34
4.2 Input and Output Specification…………………………………..…..34
4.3 Input and Output Format……………………………………………..37
4.4 System Flowchart…………………………………………………….39
4.5 Overall Data Flow Diagram………………………………………….41
4.6 System Implementation……………………………………………....42
4.7 System Documentation……………………………………………….44
4.8 Testing and Integration……………………………………………….44
4.9 User Guide……………………………………………………………45
4.10 Choice of Programming Language………………………………….45
4.11 Software Testing and Integration……………………………………46
4.11.1 The Test Plan………………………………………………………46
4.11.2 System Testing……………………………………………………..46
4.11.3 Main System Driven Testing………………………………………46
4.11.4 Database Testing………………………………………………..….46
4.12 Performance Evaluation/Cost Analysis………………………………47
Chapter Five: Summary, Recommendation and Conclusion
5.1 Summary……………………………………………………………..48
5.2 Problem Encountered and Solutions………………………………....48
5.3 Suggestions for further Improvements……………………………….49
5.4 Recommendation……………………………………………………..49
5.5 Conclusion…………………………………………………………....49
Bibliography
Appendix :
Appendix 1; source code
Appendix 2; Application form
Appendix 3 ; A Typical report form for the system
Appendix 4; Site definition in Dreamweaver
LIST OF TABLES
TABLE TITLE PAGE
Table 4.1 Data Structure 36
Table 4.2 Data Structure of the Report 37
LIST OF FIGURES
FIGURE TITLE PAGE
Fig 4.1 Application Form 38
Fig 4.2 Typical Report from the System 39
Fig 4.3 Flowchart of the Recruitment Process 40
Fig4.4 Resourcing Flowchart 41
Fig 4.5 System Flow Diagram 42
Fig 4.6 Site Definition Window in Dreamweaver 44
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
On-line activities have in recent past replaced virtually every form of transactions. This is because of the advent of the internet, which provides a global network connection for all such activities. With this technology, many institutions have their tentacles spread across the glob. In line with this trend, job search activities and job providers need to join the band wagon of the global community in shearing their information across the internet. The Project work is based on this notion.
A web portal, also known as a links page, presents information from diverse sources in a unified way. Apart from the standard search engine feature, web portals offer other services such as e-mail, news, stock prices, information, databases and entertainment. Portals provide a way for enterprises to provide a consistent look and feel with access control and procedures for multiple applications and databases, which otherwise would have been different entities altogether.
1.2 STATEMENT OF THE PROBLEM
Individual websites need to be created so that clients can access their desired information directly.
1.2.1 Solution
The use of metadata and ontologies will enable to model the company organization and to relate these concept to the information.
1.3 OBJECTIVES OF THE STUDY
The practical objective of this work is to design and implement an online recruitment portal. One of the most important objectives of this project is to contribute to academic research work while the subsidiary objectives include;
• to help employers to post their job offers online and search their database to find people who best suit their vacant job positions.
• providing the possibility for job seekers to build their curriculum vitae (CVs) online, look for new job opportunities in industries and organizations, get e-mail notifications of interesting job vacancies and apply directly through the website.
• to help organizations attract, test, recruit, employ and retain quality staff with minimal amount of administration.
• to reduce or totally remove IM that goes amongst the recruitment agents or personnel managers.
1.4 SIGNIFICANCE OF THE STUDY
If this prototype is fully developed will be very useful in many areas such as:
a. It will ease the work of the personnel department of the any organization.
b. It will create more employment opportunities for our youths.
c. The government can also review and deploy it to other sectors.
d. Private individuals can also find it interesting
1.5 SCOPE OF THE STUDY
This project will go as far as deploying web technologies in the implementation.
Dreamweaver will be use as the major development tool. Database connection using MySQL will extensively be covered in this work.
Studies were carried out in the various institutions that conduct interviews and recruitments. The scheme used is closed tag to the information collected at the point of this research. All forms and database designed followed the pattern of the manual means by the employers of labour.
This project was deployed using a local sever, which runs on a stand alone Pc and not deployable to the internet.
1.6 LIMITATION OF THE STUDY
The study was limited by several factors, of which some posed serious constraints towards the development of the project. One of the major drawbacks was due to financial incapacitation. This is among other frustrations such as program failures during modular construction stages.
In ability to procure personal internet access for uploading made it difficult for the deployment at testing stag.
Again was the distance and availability of research materials. It was absolutely difficult to source most of the important information needed for this work. For instance, collection of information that helped me to develop the forms and database was another serous issue.
1.7 DEFINITION OF TERMS / VARIABLES
RECRUITMENT: This refers to the process of attracting, screening and selecting qualified people for a job at an organization or firm.
WEB: This refers to a vehicle for accessing and sharing of information.
SERVER: A computer or program managing access to a resource or service in a network.
PORTAL: A web application that is designed to represent a ton of information in a concise and centered way thereby making the internet easier to use eg. Yahoo.com, Netscape.com, etc.
ONTOLOGY: Ontology in computer science and information technology is a formal representation of the knowledge by a set of concepts within a domain and the relationship between those concepts.
METADATA: This is loosely defined as data about data. It is a concept that applies mainly to electronically archived data and is used to describe the definition, structure and administration of data file with all contents in context to ease the use of the captured and archived data for further use.
SQL: Structured Query Language is a database computer language designed for managing data in relational database management system (RDBMS) and originally based upon relational algebra. It scope include data query and update, schema creation and modification, and data access control.
DATABASE: This is designed to offer an organized mechanism for storing, managing and retrieving information.